One-tap requests
Employees pick dates, choose a leave type, and submit in seconds from a phone or laptop, with their current balance shown right there.
LeaveLedgr
Time Off That Runs Itself
Employees request PTO in seconds, managers approve with one tap, and balances update automatically while a shared calendar keeps the team in sync.
No credit card required to start. Cancel anytime.
1
Set your policies
Add your leave types and accrual rules, then invite your team so everyone starts with the right balances.
2
Staff request time
Employees submit requests and see instantly whether they have the days available before they even hit send.
3
Managers approve
Approvals happen in one tap, balances update automatically, and the shared calendar reflects the change right away.
No spreadsheets to maintainAccruals calculated automaticallyManager approvals from any deviceClear balances employees can trust
The problem
Tracking PTO in a spreadsheet breaks down fast
When time off lives in email threads and a shared sheet, balances drift out of date and two people book the same week without anyone noticing. Managers approve requests they can barely remember, and employees never quite trust their numbers.
Accruals make it worse. Hand-calculating how many days each person has earned every month is tedious and error prone, and a single mistake can cost you a difficult conversation at review time.
- No more double-booked vacation weeks
- Accurate balances employees actually trust
- Hours saved every month on manual math
- Coverage planning that is simple and visual
Features
Built for hr and time off
LeaveLedgr stays focused and does this one job extremely well.
Fast manager approvals
Managers see who is already off during the requested dates and approve or decline with a single tap, no back and forth.
Automatic accruals
Set your accrual rules once and balances grow on schedule, so nobody has to do the monthly math by hand.
Shared team calendar
A single calendar shows who is out and when, making it easy to plan coverage and avoid staffing gaps.
Multiple leave types
Track vacation, sick time, personal days, and unpaid leave separately, each with its own rules and balance.
Clear balance history
Every employee can see accrued, used, and remaining days along with a history of past requests and approvals.
How it works
Set up in minutes
Three steps from sign up to real value.
1
Set your policies
Add your leave types and accrual rules, then invite your team so everyone starts with the right balances.
2
Staff request time
Employees submit requests and see instantly whether they have the days available before they even hit send.
3
Managers approve
Approvals happen in one tap, balances update automatically, and the shared calendar reflects the change right away.
Pricing
Simple, honest pricing
Start small and grow when you are ready. No ads, no reselling your data, no surprises.
Starter
$29
per month
For small teams replacing a time off spreadsheet.
- Up to ten employees
- Vacation and sick tracking
- Shared calendar
Most popular
Team
$59
per month
For growing companies that need automatic accruals.
- Up to fifty employees
- Automatic accruals
- Multiple leave types
- Manager approvals
Business
$119
per month
For larger teams that need reporting and controls.
- Unlimited employees
- Balance reports
- Custom policies
- Priority support
Every plan includes email support and a 14 day money back guarantee.
Built and maintained by
Julien Jimenez
LeaveLedgr came out of my own frustration with a color-coded spreadsheet that nobody trusted. I wanted time off to feel effortless for staff and honest for managers, with numbers everyone can rely on.
FAQ
Questions, answered
Can we track different accrual rules by role?
Yes. On the Business plan you can set custom policies so full-time and part-time staff accrue at different rates.
Do employees see their balances?
Yes. Every employee can check accrued, used, and remaining days at any time without asking a manager.
Can managers see conflicts before approving?
The shared calendar shows who is already off during the requested dates so managers can avoid coverage gaps.
Does it handle carryover at year-end?
Yes. You set how many days carry into the new year, and balances roll over automatically based on your rule.
Is there a payroll integration?
Not yet, and that is an honest limitation. You can export balances and requests to share with your payroll provider.
Can we track unpaid leave too?
Yes. Unpaid leave is a supported type, so you can keep a complete record even when no balance is deducted.
Time Off That Runs Itself
Employee PTO and leave balance tracking. Start today and see the difference in your first week.
Start free trial